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The five activities in the project management work package will contribute to monitoring the progress,
quality, and success of project activities. By the quality strategy, the coordinator institution will
monitor the quality strategy to ensure that the project progresses according to the determined timetable
and in achieving the targets. It is expected from the partners to spend Erasmus+ appropriate budget,
to comply with the project roadmap, to comply with the project management process, to comply with
quality indicators in work packages, to submit project reports on time and properly. During Online TPM in Türkiye,
the timetable will be reviewed with partners and updates will be made if necessary
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| TPMs and online meetings |
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TPMs and online meetings will prevent possible risks in project processes.
Two participants from each institution will attend TPM meetings. During Online TPM in Türkiye,
the timetable will be reviewed with partners and updates will be made if necessary.
The quality criteria will be mentioned in TPMs.
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| First TPM and Kick off Meeting in Türkiye by Akdeniz University (Online) |
- All partners will attend the online meeting.
- Two participants from each institution will attend TPM meetings
- Information sharing, evaluations will be made about activities.
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| Second TPM in Romania (Face to face) |
- Information sharing, evaluations will be made about activities.
- Two participants from each institution will attend TPM meetings.
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| Third TPM in Finland (Face to face) |
- Information sharing, evaluations will be made about activities.
- Two participants from each institution will attend TPM meetings.
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| Fourth TPM in Türkiye by Koç University (Online) |
- Online TPM, there is no budget for online coordinators meeting.
- Information sharing, evaluations will be made about activities.
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| Fifth TPM in Czech Republic |
- Information sharing, evaluations will be made about activities.
- Two participants from each institution will attend TPM meetings.
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| Sixth TPM and closing in Türkiye by Antalya Training Research Hospital |
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The evaluation of the activities related to the project activities will be carried out by
Antalya Training Research Hospital and the project will be closed.
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| A practical guide for effective collaboration (PGEC) |
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A practical guide for effective collaboration (PGEC) which includes detailed information about the project work packages,
the consortium structure, the project collaboration team contact information, the implementation plan of the project activities,
the details of the work packages and the responsibilities of the partners shared with the project partners at the first TPM.
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| The Project Management Committee (PMC) |
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The Project Management Committee (PMC) including one representative from each partner organization,
will be established at the first TPM to monitor the quality of the results and carry out evaluations of the project activities.
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The coordinator will chair the institutional committee and carry out the secretariat processes.
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PMC will meet every 3 months via online meetings.
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In these meetings, committee members will discuss the progress of the work packages, the status of ongoing activities, the status of national dissemination activities, and other issues related to the project, and will reach a consensus on the functioning of all processes of the project, activities, current and/or potential problems.
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In these meeting, the 3-month reports sent by the partners will be discussed, corrective measures will be taken and the meeting report will be shared with the partners.
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PMC will report any problems it detects to project partners so that corrective measures can be taken.
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Every 3 months, internal progress reports will be requested from partners.
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| Budget Control |
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Partners will use the project budget cost-effectively to organize a high-quality event to disseminate the project and increase the visibility of the Erasmus+ Program and EU.
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Akdeniz University will be responsible for the budget.
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Each activity will be examined in detail to maintain the overall coordination and ensure its completion on time and in accordance with the budget. Also, Akdeniz has a key person whose role is to monitor the financial operations of the project.
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PMC will control the project's budget and time management throughout the project. Hosting partners will use their technical personal resources and their own devices during the events. This will be co-financing.
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| Time Management |
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The partners will review the project timetable, which will be used to monitor progress and edit and finalize if necessary.
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Project managers will adopt a preventive approach such as informing partners about planned activities and outputs, reminders, road maps before the determined date.
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Corrective action will be requested when progress on the planned activity is deemed not to be according to plan.
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| Project Green Practices |
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Less mobility for a zero-carbon future (2 online meetings). The initiative to reduce physical travel and face-to-face events will help achieve a zero-carbon future.
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During mobility, partners will strive for carbon neutrality by promoting sustainable modes of transport and more environmentally responsible behavior.
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Using less printed materials to support paperless Erasmus.
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Distribution materials will be digital to avoid unnecessary pressure among participants and target groups about sustainability, circular economy and zero waste practices, and a culture of responsibility and sustainability will be promoted within the project to reduce energy consumption, waste and damage to the environment.
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Selecting reusable, durable and repairable products during project activities.
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Encouraging participants to make informed choices and play an active role in the ecological transition. Participants will also be informed about platforms such as eTwinning and EPALE, which continue to produce.
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